Application Guidelines

(For use in conjunction with the Prince Philip Scholarship application form. You MUST read these Application Guidelines carefully before you complete the application form.  Your application for the Prince Philip Scholarship will be made on the basis of the terms set out in these Application Guidelines, which you agree to observe and comply with by making your application.)

Before you complete the Prince Philip Scholarship application form, please read through the Information for Hong Kong Applicants on Cambridge’s website

Preference College at Cambridge (Application Form Page 1)

There are 29 colleges at Cambridge admitting undergraduates. Of these, 4 admit only mature students (those over 21 years on admission). Three colleges admit women only, and the remainder admit both men and women:

Colleges admitting women only

Murray Edwards, Newnham and Lucy Cavendish (the latter admits only mature women students)

Colleges admitting both men and women

Christ’s, Churchill, Clare, Corpus Christi, Downing, Emmanuel, Fitzwilliam, Girton, Gonville and Caius, Homerton, Hughes Hall (mature students only), Jesus, King’s, Magdalene, Pembroke, Peterhouse, Queens’, Robinson, St. Catharine’s, St. Edmund’s (mature students only), St. John’s, Selwyn, Sidney Sussex, Trinity, Trinity Hall, Wolfson (mature students only).

Unsure about the choice of college?

Applicants should not be worried if they feel unsure about the choice of a college. In such cases, they can make an “open application” by writing “OPEN” on page 1 of the Scholarship application. Please be sure that any choice of college on the Scholarship application form has to be the same as those on your UCAS and COPA applications.  Applicants will not in any way prejudice their chances of selection if they make an open application.

If preference has been expressed for a particular college, we will try to meet it, but those offered scholarships may receive an offer from another college.

Proposed subject of study (Application Form: Page 1)

Please specify the subject or subjects that you hope to read at Cambridge (see the list of Triposes below).  All applicants must check the entry requirements for the courses they are applying from the Cambridge University web pages.  Please follow the link under “Courses at Cambridge” in Section 06.  Certain requirements may be specified by some Colleges at Cambridge.

Check the latest subjects (Tripos) available in Cambridge

Consult the latest “University of Cambridge Undergraduate Prospectus” which is obtainable from the British Council in Hong Kong, or you can visit the University of Cambridge’s website:   www.undergraduate.study.cam.ac.uk

Courses available

In their first year of residence, applicants can choose from among the following Triposes: Anglo-Saxon, Norse and Celtic; Archaeology; Architecture; Asian and Middle Eastern Studies; Classics; Computer Science; Economics; Education; Engineering; English; Geography; History; History and Politics; History and Modern Languages; History of Art; Human, Social, and Political Sciences; Land Economy; Law; Linguistics; Mathematics (including Mathematics with Physics); Medicine; Modern & Medieval Languages; Music; Natural Sciences; Philosophy; Psychological and Behavioural Sciences; Theology, Religion, and Philosophy of Religion; and Veterinary Medicine.

In addition to the courses listed above, the following Triposes can be taken only after Part I of another Tripos: Chemical Engineering, Management Studies, and Manufacturing Engineering.

Change of subject

If you think you may want to change to another subject in your second or third year, please enter this in addition to your proposed first year subject (e.g. write “Economics + Law” if you are intending to read Economics Part I followed by Law Part II). This information is intended only to guide the Selection Board. There is no need to feel that what you write here commits you in any way to a definite choice of subject in your second or third year.  However, you should also note that there is no guarantee you will be permitted to change to another subject in your second or third year.

Applicants for Natural Sciences

Applicants for Natural Sciences should state whether their interests tend toward physical or biological sciences (i.e. enter either “Natural Sciences (Physical)” or “Natural Sciences (Biological)”).  This information is intended only as a general guide for the Selection Board – you are not committing yourself to choosing physical sciences or biological sciences later on in the Tripos; in any case, the Natural Sciences Tripos is constructed in such a way as to defer specialisation until a later stage in the course.

Applicants for Architecture

(a) Applicants for Architecture must prepare a portfolio which should include graphic work and/or paintings of three-dimensional materials. It should cover as wide a range of work as possible, including drawings or sketches of a building, a natural artifact and a human-made artifact.  Shortlisted candidates will be asked to provide their portfolio to the Selection Board for consideration in late October or November 2018, before their interview.

(b) Applicants should note that the Architecture Department at Cambridge is small and competition for places is particularly intense. It is likely that applicants for Architecture will be also asked to attend a college admissions interview at Cambridge at which their portfolio will be discussed, before or after they attend any interview for the Scholarship in Hong Kong.

Applicants for Medicine or Veterinary Medicine

(a) Cambridge offers only a strictly limited number of places for overseas applicants in Medicine & Veterinary Medicine.

(b) The Scholarship is tenable for both the pre-clinical BA degree and the clinical course.

Applicants for Mathematics including Mathematics with Physics

(a) Applicants who are taking G.C.E. A-level Examinations must take Mathematics as an A-level subject,Those who are taking the International Baccalaureate Examinations must take Mathematics as an HL subject. Some colleges may have additional requirements. Please check with your preference college before making an application. Further information can be found at www.maths.cam.ac.uk/undergraduate-admissions/how-apply/. Applicants who are taking the HKDSE Examinations must take Mathematics: Extended Part (Module 2: Algebra and Calculus) and Physics as their HKDSE subjects.

(b) In addition, the Sixth Term Examination Papers in Mathematics (STEP) grades (normally Paper II and Paper III) will be included as part of the conditional offers, in addition to their HKDSE Examinations, G.C.E. A-level Examinations, International Baccalaureate Examinations, or other approved examinations (as the case may be). Information about this may be found in the University of Cambridge Undergraduate Prospectus or at:
www.maths.cam.ac.uk/undergrad/admissions/step/

Applicants for Architecture, History of Art, Classics and Music

Applicants are advised to apply to be considered for an interview at Cambridge. Please refer to the link under “Overseas Interviews” in Section 06.

Written Assessments

It is your responsibility as an applicant to check if the course you are applying for admission requires a pre-interview assessment or an at-interview assessment.  Details of written admission assessments for Cambridge can be found at

http://www.undergraduate.study.cam.ac.uk/applying/admission-assessments

At-interview assessments

Applicants who are required to take the at-interview assessment do not need to register separately for taking such assessments.  Applicants who are selected for interviews at Cambridge will take the at-interview assessments when they go to Cambridge for their interviews.  Applicants who are selected for interviews in Hong Kong during the period 28th to 30th November and 3rd to 7th December 2018 will be required to take the at-interview assessments in Hong Kong at 4:30 p.m. on 28th November 2018.  Details of the format of at-interview assessments can be found at http://www.undergraduate.study.cam.ac.uk/applying/admissions-assessments/at-interview.

Pre-interview assessments

Applicants who are required to take the pre-interview assessment have to be registered by the assessment centre (usually the school). The list of authorized test centres can be found at https://www.admissionstesting.org/find-a-centre/.  Many schools/colleges are authorised centres or can easily become one, so applicants please speak to the teacher/exams officer at school to find out if they can take the pre-interview assessment at their school/college.

  • (a) If applicants are applying for Medicine, the pre-interview assessment required to take is the Biomedical Admission Test (BMAT), for which the applicants must be registered by 1 October 2018.
  • (b) The registration deadline for the other pre-interview assessments is 15 October 2018.
  • (c) The registration deadlines for authorized centres in Hong Kong may differ from those stated above.

Applicants for History and Modern Languages have to take both pre-interview assessment and at-interview assessment.

Applicants for (i) Mathematics, (ii) Mathematics and Physics or (iii) Music are likely to be required to take written assessments if they are shortlisted for interview. All applicants selected for interviews at Cambridge will take the assessments when they go to Cambridge for their interviews.

Arrangements have been made for all Hong Kong applicants for Mathematics or Mathematics with Physics to take a written assessment in Hong Kong at 4:30 p.m. on 28th November 2018. All Hong Kong applicants for Mathematics or Mathematics with Physics who are selected for interviews must make themselves available to take the assessment.

Correspondence email address

We must be able to contact the applicants by email. All applicants must indicate their preferred email account for correspondence on the front page of the application form. The same address must be entered as the correspondence email address on the second page for verification. It is of crucial importance that the email account specified is an active, functioning email account with sufficient capacity to receive emails at all times during the course of the application.

Applicants must check the email account provided regularly during the course of the application. We are likely to contact you by email (our email account for this purpose is pp_scholarship@cambridge.org.hk). Please check to ensure that our email to you will not be caught by any screening mechanism for spam or junk mails. You should read the instructions set out in our emails to you very carefully and act accordingly.

Important Dates

Please refer to Important Dates 2018.

Notes

Value of the Scholarship

Non means-tested portion:

The Scholarship includes a non means-tested cash award of £4,500 per annum.  One Hong Kong-London economy class return air ticket per year will also be awarded irrespective of means test results, provided the air ticket is purchased through the Scholarship Scheme under its special arrangements with designated airlines.  If the air ticket is not purchased through the Scholarship Scheme or deviates from the designated route, any airfare incurred will not be reimbursed.

Means-tested portion:

Depending on the results of a means test to be carried out, the Scholarship will also provide financial assistance for the students to meet the costs of tuition and basic maintenance.  A Full Scholarship will cover the student’s Tuition Fee and College Fee in full, as well as the student’s basic living expenses like college rent, books, meals, transport and other reasonable living expenses.

Applicants for the Scholarship may apply also for other scholarships or bursaries to support their studies at Cambridge.  It is the duty of every applicant for the Scholarship to duly and promptly notify the Scholarship Scheme when he/she applies for any other scholarships, bursaries or other forms of financial support, and also to keep the Scholarship Scheme informed of the progress and results of all such applications.  Failure to do so may result in the cancellation, revocation or withdrawal of the Scholarship (including the non means-tested portion).  A holder of the Scholarship may hold concurrent awards but any benefits received or receivable from other awards will be taken into account by the Scholarship Scheme in assessing the amount of the Scholarship award.

If a student does not complete the means test or fails to duly and promptly provide the Means Test Committee with all information requested by the Committee, only the non means-tested portion of the Scholarship will be awarded.

The decision of the Means Test Committee as to the amount of the Scholarship award shall be final, and there will be no appeal against their decisions.

Tenure

The Scholarship is reviewed annually in the light of academic progress and the student’s financial needs, and is normally tenable for the duration of the undergraduate course of three years.  In certain cases and subject to good academic performance, the Scholarship may be extended to cover a fourth year (see paragraph 7-E below).  For Scholarship holders studying medicine or veterinary medicine, the Scholarship is tenable for both the pre-clinical BA degree and the clinical course.

Eligibility for a Scholarship

To be eligible for the Scholarship, a student must, at the time of application, have ordinarily resided in Hong Kong for a continuous period of not less than 7 years and hold a valid Hong Kong Permanent Identity Card.  Students applying with Home Fee status will not be considered for the Scholarship.

Students already registered as a student with any other university or tertiary education institution, whether in Hong Kong or overseas, will not be eligible for the Scholarship.  Unless the Scholarship Scheme decides otherwise, if an applicant registers with any other university or tertiary education institution, whether in Hong Kong or overseas, of a place in a programme involving undergraduate studies, the applicant will cease to be eligible for the Scholarship, and his/her application for the Scholarship will be deemed to be automatically and immediately withdrawn and cancelled (and any offer of the Scholarship to him/her revoked).

Choice of College

Prince Philip Scholarships are tenable at any Cambridge college admitting students for undergraduate courses leading to a first degree of the University of Cambridge: they are not tied, or restricted, to any particular college or colleges within Cambridge.  Although applicants may indicate a choice of college, it is not essential to do so and an “open application” may be made.

Courses Available

All the normal Cambridge courses for undergraduates are open to applicants for the Prince Philip Scholarship. Most last for three years and lead to a B.A. degree; in Engineering, Mathematics and some subjects in Natural Sciences, subject to good academic performance, the course may include a fourth year leading to the M.Eng, M.Math or M.Sci degrees. For information about all courses, consult the latest Cambridge Admissions Prospectus or visit the website at:    www.undergraduate.study.cam.ac.uk/

Note:  A few colleges do not admit students for certain Cambridge courses – you MUST check the website above for any subject restrictions at each college before making your choice.  Open applications automatically take account of any subject restrictions.

The Scholarship will be awarded in respect of the study of a specified course.  The Scholarship holder may not change his/her subject at Cambridge except with the prior written approval of the Scholarship Scheme.

Application Procedures

(a) The application form for a Prince Philip Scholarship, duly signed by the applicant and endorsed by the School Principal, together with the duly completed and signed School Principal’s Confidential Report (which must be put in a sealed envelope), printouts of the UCAS form and, where applicable, the COPA form and the SAQ (see points (b) to (f) below), a copy of the applicant’s Hong Kong Permanent Identity Card, and all other relevant documents, must be received by Ms Cannie Kwan, The Friends of Cambridge University in Hong Kong, c/o The Bank of East Asia, Limited, 10 Des Voeux Road Central, Hong Kong, on or before 15th October 2018. The envelope should be marked ‘Private and Confidential’.  To ensure receipt of the completed application forms and supporting documents, please send the documents in good time.  Late applications will not be entertained.

(b) All applicants should (i) complete the UCAS form (including Cambridge in their choice of universities) and submit it online before the prescribed deadline; and (ii) complete the Prince Philip Scholarship application form (attaching to it a copy of their Hong Kong Permanent Identity Card, and a printout of their completed UCAS form and COPA form (if relevant – see below)) and deliver them to their School Principal. Applicants may remove the information pertaining to their other university choices from the copy of the UCAS form included in the application materials. The School Principal will attach the School Principal’s Confidential Report to the Scholarship application form, and send it, together with the attachments, to The Friends of Cambridge University in Hong Kong, so as to ensure receipt thereof on or before 15th October 2018.  The form of School Principal’s Confidential Report is available at:  cambridge.org.hk/scholarship.html

(c) In addition to completing the UCAS form and the Prince Philip Scholarship application form, all applicants studying outside the European Union (EU) must make an application to Cambridge in the usual manner by completing and submitting a Cambridge Online Preliminary Application (COPA) form online. While the deadline for COPA submission is 19th October 2018, applicants for the Prince Philip Scholarship must submit a copy of their COPA application form together with other required materials by 15th October 2018.

(d) Applicants who are studying at schools other than in Hong Kong or the UK may have an earlier application deadline. Details can be found on the Cambridge web site.

(e) Applicants should note that the Cambridge college listed as the preference college on their COPA form must correspond to that given on their Prince Philip Scholarship application form. Applicants who are unsure about the choice of a college are welcome to submit an “open application” on both the Scholarship application form and the COPA form, without any prejudice to their chances of selection.

(f) After submission of the UCAS form and (where applicable) the COPA form, applicants will be asked to complete a Supplementary Application Questionnaire (SAQ) and submit it online. It is not mandatory for an applicant to submit his/her SAQ to the Prince Philip Scholarship.  However, if an applicant would also like information appearing on his/her SAQ to be taken into account by the Prince Philip Scholarship selection panel, he/she should submit a printout of the SAQ at the same time he/she submits the Scholarship application form, which means he/she will have to submit his/her SAQ by 15th October 2018.

(g) Applicants are reminded to make all necessary and timely arrangements for taking all written assessments which may be prescribed for admission to study their proposed subjects at the University of Cambridge.  If they are asked to do so, applicants shortlisted for interview in Hong Kong MUST make themselves available to take the written assessment at the specified time.

Selection

Selection is primarily by a panel representing the Cambridge colleges and the University of Cambridge.  Shortlisted applicants will be called for interview in Hong Kong in the period 28th to 30th November and 3rd to 7th December 2018 or, for those applicants who are studying in the United Kingdom or other parts of Europe, in Cambridge on 24th November 2018.  Applicants MUST make themselves available on the relevant date to attend the interview.

Scholarship interviews conducted in Hong Kong will also serve as college interviews for the purpose of admissions. However, failure to secure nomination for a Prince Philip Scholarship does NOT preclude the receipt of a conditional offer of a place at a college.

Offers

Successful applicants will receive conditional offers from the Prince Philip Scholarship not later than March 2019.  An offer may be conditional upon the applicant (a) attaining the specified grades or scores in the HKDSE Examinations, the G.C.E. A-level Examinations, the International Baccalaureate Examinations, or such other approved examinations or tests as the Scholarship Selection Board may specify; and (b) achieving the required results in any additional conditions prescribed for pursuing the proposed subject of study at the University of Cambridge.  The Scholarship will be confirmed in August 2019 after the results of the relevant examinations are published.

These successful applicants will either receive a corresponding “conditional offer” from their preference college, or another college in Cambridge to which they have been allocated under the “open application” procedure.

The decision of the Scholarship Selection Board shall be final, and there will be no appeal against their decisions.

Fees

Application to The Prince Philip Scholarship is free of charge.

An application fee of £30 is payable directly by the applicant to The University of Cambridge in connection with the processing of the COPA form (for details, see the instructions on the COPA form).

Some assessment centres may charge an administration fee for taking written assessments there.

An overseas interview fee of £150 is normally payable by applicants shortlisted by the Cambridge colleges for interview outside of the United Kingdom, but a special waiver has been granted in favour of applicants who are shortlisted by the Prince Philip Scholarship Selection Board for interview in Hong Kong – for such shortlisted applicants, no overseas interview fee will be levied.

Enquiries

Any enquiries regarding The Prince Philip Scholarship should be directed to Ms Cannie Kwan, The Friends of Cambridge University in Hong Kong Ltd, c/o The Bank of East Asia, Limited, 10 Des Voeux Road Central, Hong Kong. (Contact person: Ms Cannie Kwan, Tel: 3608 8277, Email: kwanc@hkbea.com).

Personal Data

Personal data of the applicants will be collected in connection with the application to The Prince Philip Scholarship. A Personal Information Collection Statement is set out here. All applicants must read the Personal Information Collection Statement carefully before submitting an application.  The submission by an applicant of an application to The Prince Philip Scholarship will be regarded as the applicant giving his or her consent to the collection, processing, use and retention of his or her personal data by The Prince Philip Scholarship (and all or any of the persons connected with The Prince Philip Scholarship scheme) in the manner set out in the Personal Information Collection Statement.  Where the consent of any third party is required or regarded as desirable or appropriate, it shall be the responsibility of the applicant to ensure that all such consent is duly obtained at the time and in the form required or stated.